Privacy Policy

1. Introduction

 

This Privacy Policy explains how Kainé Management (“we”, “us”, “our”) collects, uses, and protects your personal data when you use our website or interact with us. We are committed to protecting your privacy and handling your information in a fair, lawful, and transparent way.

 

2. Who we are and how to contact us

 

Kainé Management is a charitable organisation based in the United Kingdom.

If you have any questions about this policy or how we use your personal data, please contact us using the details provided on our website (for example, via our contact form, email, or postal address).

 

3. What personal data we collect

 

We may collect and process the following types of personal data:

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• Contact details (such as name, email address, telephone number).

• Information you provide when you contact us, sign up to receive updates, register for an event, participate in our programs, or make a donation.

• Technical data (such as IP address, browser type and version, time zone setting, and device information) collected through cookies and similar technologies.

 

Any other information you choose to provide in forms or correspondence with us.

 

4. How we use your personal data

 

We may use your personal data to:

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• Operate and maintain our website and services.

• Respond to your inquiries and provide information you request.

• Manage event registrations, program participation, volunteering, or donations.

• Send you updates or newsletters where you have requested or consented to receive them, and where you can opt out at any time.

• Monitor and improve our website, services, and user experience.

• Comply with our legal and regulatory obligations.

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5. Legal bases for processing

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• We process your personal data on one or more of the following legal bases:

• Your consent (for example, when you sign up to receive communications).

• Performance of a contract or taking steps at your request before entering into a contract.

• Compliance with legal obligations (such as financial and reporting requirements for donations).

• Our legitimate interests (for example, running and improving our services, and promoting our charitable objectives), provided that your rights and freedoms are not overridden.

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6. Sharing your personal data

 

We may share your personal data with:

Trusted service providers who support our operations (for example, IT providers, email service providers, event platforms), subject to appropriate safeguards and data processing agreements.

Regulators, law enforcement, or other authorities where required by law.

We do not sell your personal data to third parties.

 

7. International transfers

 

If we transfer personal data outside the UK or European Economic Area, we will ensure that appropriate safeguards are in place (for example, standard contractual clauses or equivalent measures) to protect your information in accordance with data protection law.

 

8. Data retention

 

We keep your personal data only for as long as necessary to fulfill the purposes for which we collected it, including to meet legal, accounting, or reporting requirements. The exact retention periods depend on the nature of the data and the reasons for processing (for example, donation records may be kept for a specified period to comply with charity and tax rules).

 

9. Your rights

 

You have certain rights in relation to your personal data, which may include the right to:

• Access a copy of your personal data.

• Correct inaccurate or incomplete data.

• Delete your data in certain circumstances (“right to be forgotten”).

• Restrict or object to our processing of your data.

• Withdraw consent where processing is based on consent (for example, unsubscribe from newsletters).

• Data portability, in some cases, to move, copy, or transfer your data.

To exercise any of these rights, please contact us using the details on our website. You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data.

 

10. Security

 

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or disclosure. However, no method of transmission over the internet or method of electronic storage is completely secure, so we cannot guarantee absolute security.

 

11. Links to other websites

 

Our website may contain links to third-party websites. This Privacy Policy applies only to our website, so if you follow a link to another site, you should read their privacy policy. We are not responsible for the privacy practices or content of third-party sites.

 

12. Changes to this Privacy Policy

 

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “last updated” date. Your continued use of our website after any changes means that you accept the revised policy.

 

13. Contact us

 

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us using the contact details provided on our website.